Your 24/7 AI Receptionist

When a customer calls, the AI answers on the first ring with a greeting customized to your business. It introduces itself, asks how it can help, and listens for the reason for the call — whether that's requesting an estimate, asking about services, checking your service area, or reporting an emergency.

It captures the caller's name, phone number, and a short description of the job, then asks your qualifying questions — such as the property address, the type of work needed, and a preferred time. The AI speaks naturally, pauses for answers, and follows up with clarifying questions just like a trained receptionist would.

Once the caller is qualified, the AI checks your real-time calendar availability and books the estimate or consultation directly into your schedule, then sends an instant confirmation by text. It can also send automated reminders leading up to the appointment.

When a caller asks for the owner, needs a live answer, or has a question the AI isn't confident about, it can transfer the call to your cell phone or a teammate and hand off the caller's details so you're up to speed the moment you pick up.

If a question falls outside what the AI has been trained on, it doesn't guess. It politely lets the caller know, takes a detailed message with their contact information, and notifies your team immediately — by text, email, or a CRM task — so you can follow up personally.

Every conversation is logged in your CRM with a transcript and summary, so nothing is lost and you always have context when you call the customer back.

Implementation is done for you. We script the greeting and qualifying questions, connect the AI to your calendar and CRM, and test with simulated calls before going live — most setups are ready within a week or two.

The AI integrates with your existing calendar and CRM, and can log calls, create contacts, send follow-up texts, and trigger workflows. We handle the configuration and train your team so you're comfortable running it day to day.

Answers every call on the first ring, 24/7

Captures caller name, number, address, and job details

Books estimates directly into your calendar

Transfers emergency or owner requests to your phone

Sends instant SMS follow-up after every call

What information does the AI collect from each caller?

It captures the caller's name, phone number, property address, the service they need, and any details you want to qualify on — such as timeline or budget. Everything is saved to your CRM automatically.

Can the AI book appointments directly into my calendar?

Yes. The AI checks your real-time availability and schedules the estimate or consultation into your connected calendar, then sends the caller a text confirmation.

Can it transfer calls to me or my team?

Yes. You decide which calls get transferred — for example, emergency calls or customers asking for the owner — and the AI hands off the call with the caller's details so you have context immediately.

What happens when the AI can't answer a question?

It doesn't guess. The AI takes a detailed message with the caller's contact information and notifies your team right away so you can follow up personally.

How much does an AI Receptionist cost compared to a human?

An AI Receptionist typically costs a fraction of a full-time receptionist's salary, with no payroll taxes, benefits, or sick leave required.

How long does setup take?

We script the greeting and qualifying questions, connect your calendar and CRM, and test with simulated calls. Most setups are live within one to two weeks, and onboarding is included.